I have never been good with paper. Take a look inside most of my binders and you will find reams of loose (but hole punched) papers that I have inexplicably failed to fasten into place.
As you might imagine, my filing cabinet isn’t a great place to find anything either.
Over the past year though, I have made a major effort to scan everything that I can. Anything I need, from receipts, to documents, to copies of of journal articles that I have read on paper, go right into either Google Drive or Evernote. Since we got rid of our enormous Printer/Scanner combo last year, I have managed to do all this scanning entirely with my phone and iPad.
There are a lot of scanner apps, and you can easily find articles like this updated every year to tell you what is best. I have tried a lot of these and found that my favourites are the ones that involve the fewest steps – particularly if they are already integrated with the tool I am using to store my data.
Luckily for me Evernote and Google Drive both have their own scanning functions now. I use Google Drive to scan on my android phone, and Evernote’s app called Scannable on my iPad.
To access the scanning function in Google Drive, just launch the app, hit the plus button, and you will see the option to scan.
Scannable is cool because it has a function to take the picture automatically – all you have to do is hold your iPad steady over the document you want to scan.
What I like best about these is how easily they integrate into my existing work flow. You can quickly send the documents to Google Drive and Evernote. In Evernote I can also set reminders if the scan is something that I need to deal with at a later date. I can also tag it so that it is easier to find. From Google Drive I can easily share a scan or send it in an email. Both methods mean that I am never far away from any document I might need.
The real beauty of these apps is that every one that I have tried is more user friendly that my printer/scanner combination ever was.